SJB Advisory Board By Laws
BYLAWS OF THE ADVISORY SCHOOL BOARD OF THE ST. JOHN BOSCO INTERPARISH SCHOOL OF PHOENIX, ARIZONA
Article I. Appointment of Members
The Nominating Committee of the Board shall have the responsibility of acquiring the nominees for appointment to the Board in accordance with the Board’s Constitution (Article IV). The Committee will interview each qualified applicant at a special meeting in May, review and discuss their choices, and shall select the nominee(s). The names of the nominee(s) shall be delivered to the Principal who shall make his appointment, no later than April 30. The appointee(s) shall take office at the Board’s regularly scheduled meeting in August.
Article II. Removal of Members of the Board
A member of may be removed from office for cause only by the affirmative vote of two-thirds of the voting members of the Board. Any action to remove a Board member shall be written secret ballot. Any member of the Board who misses three consecutive regular meetings of the Board without having been excused by the President shall have his/her office declared vacant by the President. A vacancy in the membership of any member of the Board caused by death, resignation, disability or declaration of the President as provided above, shall be filled by the Principal from the nominee(s) recommended by the Board. A vacancy shall be filled by the Board no later than the next nominating process. The appointee shall fill said vacancy for the unexpired term of the position he/she fills in accordance with the Board’s Constitution (Article IV).
Article III. Meetings
- Section 1. Regular Meetings of the Board: Regular meetings of the Board shall ordinarily be held ten times a year at a place and time determined by the Board through minute action.
- Section 2. Special Meetings: Special meetings of the Board for any purpose may be called at any time by the President in conjunction with the Superintendent of Schools or, if he/she is unable or refuses to act, by a majority of the members of the Board.
- Section 3. Quorum: A simple majority of the authorized members of the Board shall constitute a quorum for the transaction of business.
- Section 4. The Board may fix its own rules of procedure, but in the absence of such rules, Robert’s Rules of Order Revised shall apply.
- Section 5. Open Meetings: All meetings of the Board, both regular and special, shall be open to the public unless the President or the Board by majority vote deems it necessary to go into executive session for discussion, deliberation, and vote. If any person other than a member of the Board wishes to bring a matter before the Board, such person must obtain the approval of the President to place such matter on the meeting agenda prior to the meeting. The President or a majority of the members of the Board present at any meeting may waive this requirement.
- Section 6. Majority Vote: After agreement on the wording of a motion is reached through consensus, a simple majority of those voting on any particular motion shall constitute Board action on any motion.
Article IV. Officers
The officers of the Board, as established in the Board’s Constitution, shall have duties as stated in these Bylaws including the followin
- President: The President shall preside at all regular and special meetings of the Board, shall vote on the motion, shall make appointments of chairpersons of all standing committees of the Board, shall have the authority to create ad hoc committees of the Board and appoint members thereto, shall plan and organize the agendas of the Board meetings in consultation with the Superintendent of Schools, shall insure that Board decisions are implemented, and shall see that the functions of the Board committees are being properly performed.
- Vice-President: The Vice-President shall, in the absence or disability of the President, perform all the duties of the President. When so acting, he/she shall have all the powers of and be subject to the restrictions on the President.
- Secretary: The Secretary shall be responsible for the preparation and retention of the official minutes of all regular and special meetings of the Board and shall perform such other duties as designated by the Board.
Article V. Election of Officers
The officers of the Board shall be elected annually at the Board’s regular meeting in May and shall assume the office at the regular meeting of the Board in August.
Each officer shall hold the office until he/she shall resign, be removed by the Board or otherwise be disqualified to serve, or until his/her successor be elected, whichever event occurs first.
Article VI. Removal or Resignation of Officers
Any officer may resign or may be removed for cause by simple majority vote of the Board at any time. Any action to remove an officer shall be by secret written ballot. Any vacancy caused by the death, resignation, membership, vacancy, or removal of any officer shall be filled no later than the next nominating process.
Article VII. Committees
Except as otherwise provided in these Bylaws, the President, immediately after his/her election each year, shall appoint from the members of the Board a chairperson for each standing committee of the Board specified in these Bylaws. The chairperson shall appoint the members of the committee, subject to the approval of the Board at the meeting in which the appointments are announced.
Except as provided in Article VIII of the Bylaws, one committee member shall be a member of the Board, when possible. The President and the Principal shall be ex officio members of each committee.
The members of each committee shall serve until their resignation, their removal by a simple majority vote of the Board, or the first regular meeting following the election of a new President of the Board, whichever event occurs first.
Article VIII. Standing Committees
The standing committees of the Board shall be as follows:
- Nominating Committee: (A nominee for election to the Board shall not be a member of the Nominating Committee.)
- Executive Committee: The Board, may by resolution adopted by a majority of the whole Board, name three or more of its members as an Executive Committee. Such Executive Committee will have and may exercise the powers of the Board while the Board is not in session. A majority of those named to the Executive Committee will constitute a quorum, and the Executive Committee may at any time act by the written consent of a quorum thereof, although not formally convened.
- Finance Committee: The Finance Committee shall (I) formulate financial policies and recommend them to the full Board, (ii) recommend changes in financial procedures, (iii) monitor ongoing revenues and expenditures, and (iv) recommend to the full Board approval or disapproval of the annual budgets for Diocesan Catholic high schools.
Article IX. Executive Officer
The Principal shall be the executive administrator of the Board and shall be responsible for implementing the Board’s policies.
Article X. Liability
Any person who serves as a member of the Board or who serves in an advisory capacity to the Board shall be immune from civil liability and shall not be subject to suit directly or by way of contribution for any act or omission resulting in damage or injury if such person was acting in good faith and within the scope of his official capacity, unless such damage or injury was caused by willful and wanton or grossly negligent conduct of such person.
Article XI. Amendments to Bylaws
These Bylaws may be amended by a vote of a two-thirds of the authorized voting members of the Board and upon approval by the Principal; provided, however, that any proposed amendments shall have been presented in writing to the Board at the regular meeting immediately preceding the meeting at which such a vote is taken.
